Print Maintenance Work Orders

You have many options when choosing to print your work orders using the Print Work Orders command. Work orders can be printed for a specified date range, by room number, building, category, location, and by specific maintenance worker.  You can decide to include completed work orders, and whether you prefer to have one or multiple work orders per printed page.

The report shows all of the information on each work order, including the order number, date entered, maintenance worker assigned, room number, building, maintenance category, location, priority, and any comments about the work order.  

If completed work orders are included on the report, the report shows the date completed, the maintenance worker that completed it, and any comments about the completed work.

You can generate the work orders for a specific Date, for a specific Room, or limit the report to one or more Buildings, Categories, or Locations. You can also select to print only those work orders for one or more maintenance workers.

You can also select to include Completed work orders in the Report, and select whether or not to print each work order on a separate page.

 

The Print Work Orders command is in the Maintenance Menu.

 

Depending on your Skyware Systems set-up, you may or may not have a quick menu option for Maintenance =>.

If you can, Select Maintenance => from the Quick Menu on the left side of the screen, to open the Maintenance Menu screen.

Or you can reach the Maintenance Menu via the Housekeeping Menu using the Full Menu.

Click the icon on the left for the Full menu.

Full Menu Icon

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

Full Menu Table

From the Other Section, select Housekeeping =>.

Other Section of Full Menu with Houskeeping option selected

The Housekeeping Menu screen will open when accessed.

Housekeeping Menu

The Housekeeping Menu has two sections, Housekeeping Menu 1 and Housekeeping Menu 2. Maintenance => is in Housekeeping Menu 2.

Housekeeping Menu 2 section of Housekeeping Menu with Maintenance option selected

When accessed the Maintenance Menu screen will open.

Maintenance Menu

This menu has two sections, Maintenance Status and Maintenance Printing. Print Work Orders is in the Maintenance Printing section.

 

When selecting the Print Work Orders command, the Maintenance Work Orders Report screen will open.

Maintenance Work Orders Report Screen

Date Range (for the date the work order was added):

You can choose the date that the work order was GENERATED to display the work orders by.

Use the drop-down menu options for year, month and day, or select a date using the calender icon, for both From and To.

Report Options:

You can choose to filter your Report using several categories.

Room #: You can manually enter a specific room number.

Building: You can choose to display work orders for ALL the buildings configured as being at your Property, or you can select one or multiple.

Category: You can select the category of work order you wish to display.

Location: If you wish to see work orders for an area that does not have a room number, you can select it in this section

Assigned To: You can choose to display work orders for ALL the maintenance workers configured for your Property or specify whom.

There are other Report options you can choose to add:

Include Completed Work Orders?: By default this box is unchecked.

Include Page Break Between Work Orders?: By default this box is unchecked.

Include All Properties: By default this box is unchecked.

 

Retaining the default selections will print all currently open (not completed) work orders, with one work order per page.

 

When ready, click the orange button Print Work Orders.

Depending on your selections, you will see a Report similar to this.

Maintenance Work Order Report example

By default, the Report is generated in PDF form and opens in a separate browser window. From there you can select to save or print the report, among other options. You can, instead, check the Generate report to excel checkbox to generate the report information in HTML for downloading to excel instead of PDF.

 

Date Updated August 11, 2020